Invitations and Replies: (50 Words 5
Marks)
No man is
an island. Man is a social animal. We need to be with people. This is the
reason why solitary confinement is the worst form of punishment one can
experience. So, we celebrate many occasions together. To invite someone for an
occasion we use the written form-INVITATION.
Invitations
are of two types: (a) Formal (b) Informal. They can be printed on cards or can
be
drafted in
the form of letters.
MAIN CHARACTERISTICS
An
invitation is complete information. It answers the questions: who, whom, when,
where, what time and for what. The important components of an invitation
therefore are:-
o The occasion
o Name(s) of the invitee(s)
Name(s) of
the host(s)
o Date, time and venue
o Name(s) of the chief guest or special invitees , in case of an
official invitation
In case of
formal invitations, each of the following is written in a separate line with
fonts of
varying
sizes.
· Names of
the hosts
· Names of
the invitee (in case of a formal letter of invitation))
· Formal
phrase of invitation , for example :-
Request the
pleasure of your benign presence/company.
Seek your
auspicious presence.
Solicit
your gracious presence on the auspicious occasion
· The date,
time and venue of the event.
· The
occasion/reason of the invitation
1.Meant for a lot of invitees
· These are
written in the third person.
· In case a
VIP is invited as the chief guest the name of the VIP must appear prominently.
· Name of the
invitee is not to be included. The addressee’s address is to be written only
on the
envelope.
· Simple
Present Tense is to be used.The date of writing is not to be given.
· There is no
signature of the host.
· The
abbreviation RSVP (French : repondez s’il vous plait ) i.e. ‘please reply’ is
written
below on the left with name(s)/ address &phone number of the host(s)
· Put the
invitation in a box & follow word limit.
1.Meant for an individual (a formal
letter of invitation)
* Include the name of the invitee
· These are
to be written on run-on lines. The sentence is not broken into different
words/phrases.
· Other details are similar to the
mass-scale invitations
EXAMPLES
OF FORMAL INVITATIONS
Seek your
auspicious presence
at the Grand Celebration Party
of their son Rohit’s successfully passing
the
IIT-JEE
ENTRANCE EXAMINATION
at
8.00 p.m. on 1st October, 2012
at
UTSAV BANQUET
HALL
84-Dr. Raj Kumar,
Road, Rajaji Nagar
Bangalore-55
Compliments from Friends and Relatives
RSVP
k-18,
13th Cross ,Malleswaram
2712001/9732966964
Your
school, Bal Peeth Residential School, Bellary is planning to organize the
Annual
Sports Day
in the school premises. Draft an invitation in not more than 50 words giving
all the
essential details.
The Principal ,Staff
and Students
of
Bal Peeth Residential
School , Bellary
request the pleasure of
your company on
ANNUAL SPORTS DAY
at 5.00 p.m. on
Monday , the 4th Nov.,2012
at the
school ground.
Air Marshal S.K.Sinha , AVSM,
has kindly consented to be the chief guest
&
Smt. Radha Sinha
has graciously consented to give away the
prizes
RSVP
2354679
FORMAL
INVITATION-LETTER FORMAT
Kamala
Nehru School
Cantonment
Bangalore
25th Nov
2012
Mr. K.J.
Singh
DCP
Police
Lines
Bangalore
Sub: Invitation: School Annual Day
Function
Sir
It gives us
immense pleasure to inform you that we are celebrating our school’s 25th
Annual Day
at 5.30 p.m. on Dec. 10, 2012. in the School Auditorium. We shall consider it a
great honour if you could grace the occasion as the Chief Guest, preside over
the function and give away the prizes.
Yours
faithfully
Sd/-
B-
WRITING INFORMAL INVITATIONS
Informal:-
*Written in
a letter form, in informal format. Such letters are very persuasive in nature
*Written in
the first person *Salutation is ‘dear + name’
*Complimentary
close ‘yours sincerely’ *Date of writing the invitation is given
*The sender’s
address appears on the left hand side
*Various
tenses used to suit the sense.
Value Points:
Format - 1
Mark
Content
Relevance - name of the person(s) who is inviting; the invitee, date, day,
chief, guest place Occasion etc. - 2 marks
Expression
- Grammatical accuracy, Language - 2 marks
REPLIES – FORMAL: Accepting or Declining
-follow a
set formula -formal words — kind invitation’, ‘great pleasure’, ‘regret’ etc.
-Use the
third person (‘they’) instead of first person (‘I’, we’)
- The
address of the writer and the date to be written.
Informal - Accepting and declining -Like an
ordinary letter
Do not use
only informal words and expressions -use the first person (‘I’, ‘We’)
SOLVED EXAMPLES
Look at the
following series of invitations (formal & informal) and their replies. The
occasion is the same but the
style is different.
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